Donors, grants & restricted funds
Track every donor, grant, agreement period, fund restriction and reporting deadline, with expenses coded to donor budget lines, activities and locations.
The operating platform for NGOs
Every shilling, every result, every person - accounted for.
Impact Ledger runs the whole NGO cycle in one place: grant control and restricted funds, MEAL results, the people you serve, and donor reports you can defend. Built for the office and the field - it keeps working when the network doesn't.
Full product, no card needed. Set up in minutes.
Grants & fundsMEAL & indicatorsBeneficiary registryWorks offline
Grant health
Health Access Project
Budget spentUSh 188M of 420M
Indicator progress76%
People reached3,240 F 1,780 / M 1,460
Reports due2
Record service
Draft narrative
Export pack
One platform
Money, results, and the people you serve.
Most NGOs stitch together accounting software, spreadsheets for MEAL, and paper for the field. Impact Ledger brings the whole operation into one system - so your reach numbers, your spending, and your results all reconcile.
Approvals, allocations & close
Maker-checker approvals, shared-cost allocations, bank reconciliation and locked period close - the controls a donor audit expects.
Partners & advances
Register partners, issue advances, and track liquidation and commitments so sub-grants stay accountable.
Indicators & results
Register your results framework, record periodic results against targets, and disaggregate by sex, age band and disability.
Learning log
Capture what worked, what didn't and what you changed while it's fresh - reusable at proposal and evaluation time.
Consent-first beneficiary registry
Register the people you serve with informed consent and minimal data, group households, and link every service to the grant that funded it.
Field activity reporting
Programme staff file activity reports with participant counts from the field; managers review and sign off.
Donor report packs
Budget-vs-actual against your results framework, grant statements, indicator progress and people reached - exported to Excel and PDF.
Portfolio analytics
The board-level view: burn rate against time, funding by donor, indicator progress and people reached, month by month.
HR & performance
Positions, contracts, leave and staff self-service, plus goals and appraisal cycles under People & culture.
Supply chain & fleet
Requisitions to purchase orders with vendor screening, and a fleet log for trips, fuel, maintenance and compliance.
Roles built for NGOs
Executive director, finance manager, programme manager, MEAL officer, field officer, auditor and more - each sees only their work.
Why Impact Ledger
The things generic accounting software can't do.
Four capabilities built for how NGOs actually work - in the field, across languages, and under a donor's scrutiny.
Works offline
Capture in the field, with no signal.
Register beneficiaries and file field reports where there's no network. Records save on the device and sync automatically when you're back online - and can't create duplicates, even if the connection drops mid-save.
Reach you can prove
"People reached" that traces to real people.
Your donor report's reach figures come from individually registered, consented records - not a number typed into a spreadsheet. Disaggregation by sex and disability is counted, not estimated.
AI-assisted
Draft the donor narrative in one click.
Impact Ledger drafts the report narrative from your live figures - executive summary, financial performance, results and reach - with clear placeholders wherever your team's judgement is needed. You stay in control of every word.
Multilingual
In the languages your teams work in.
Use the platform in English, French or Kiswahili, switchable per user - so finance in the capital and field staff up-country work in the language they're most comfortable in.
How it works
One loop, from funding to donor report.
Impact Ledger is strongest when the whole cycle runs in it - so the report at the end is a print, not a project. Every figure a donor reads traces back to a record.
1
Set up funding
Add donors, grants, restricted funds, budget lines and reporting dates under Controls & setup.
2
Deliver in the field
Code expenses and advances, file field reports, and register the people you serve - online or offline.
3
Measure results
Record indicator results with disaggregation, and count reach from real beneficiary services.
4
Report to donors
Combine budget-vs-actual, results and people reached into an audit-ready pack, with an AI-drafted narrative.
Security & accountability
Built to survive a donor audit.
The due-diligence answers your board and donors will ask for, up front.
Append-only audit trail
Sensitive actions are mirrored to a protected ledger that cannot be edited or deleted — enforced at the database level, not just in the app.
Approvals & period locks
Maker-checker approvals separate preparation from sign-off, and locked reporting periods protect submitted donor reports from later edits.
Role-based access
Executive directors, finance managers, programme and MEAL officers, field staff, auditors and viewers each see only the work that belongs to their role.
Beneficiary consent & data care
Registration records informed consent with a timestamp and keeps personal data minimal; register exports are restricted to managers and audit-logged.
Data protected & portable
Encrypted in transit, database hosted on enterprise cloud infrastructure in the EU (Stockholm), and your reports and evidence export to Excel and PDF at any time.
Install it like an app
Add Impact Ledger to a phone's home screen for an app-like, offline-ready experience - no app store, no install friction for field teams.
Pricing
Clear pricing for NGO teams.
Impact Ledger
USh 175,000 /month
The full platform - grants and funds, MEAL, beneficiaries, field reporting, analytics and donor reports - for one organisation.
Starts with a free 30-day trial of the full product — no card needed, cancel anytime.
Implementation support
By scope
For NGOs that need help importing data, mapping budgets and results frameworks, training users and preparing the first donor reports.
Account for the money, the results, and the people - in one place.
Run the whole NGO cycle from funding to donor report, online in the office and offline in the field. Free for 30 days, no card needed.
Start your free trial